ARST 596 – Records Management

BC Freedom of Information and Privacy Association (FIPA)

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Supervising Librarian/Archivist
Name: Alexandra Wieland
Day-to-day supervision Jason Woywada, Executive Director

Purpose of the project:

  • FIPA is a non-partisan, non-profit society that was established in 1991 to promote and defend freedom of information and privacy rights in Canada.
  • The Records Management Professional Experience is focused on ensuring that FIPA’s all-digital records are created, managed, retained, and disposed of in an effective and efficient manner.

Summary of activities required to carry out the project:

  • Apply existing retention schedule to the last year of digital records.
    • Including a backlog of event-based and selective retention records series that require manual review
  • Researching and implementing Document Sets into FIPA’s EDRMS (SharePoint)
    • Creating and validating metadata
  • Update FIPA’s Minutes Book, a legal recordkeeping requirement.
  • Review, revise and create documentation, policies, procedural guidelines and others.
  • Other duties as assigned.

Preferred skills: 

  • Experience using Microsoft Suite – Word, Teams, SharePoint, WordPress, etc.

Expectations of the end result of the project, for both host and student:

  • This position is 100% Remote. Hours can be flexible. Students will need to be available for a weekly meeting during work hours (Monday to Friday, 9 am to 5 pm).
  • The Student will have the opportunity to:
    • Lead a records management project for a small-sized association.
    • Write and update workflows and policies as necessary.
    • Be able to highlight their contribution to FIPA.
    • Access continuing education through IAPP (CIPP-C, CIPP-E and CIPM training modules), InfoGovANZ (workshops), and other professional associations throughout their Professional Experience.

Time periods in which the project could be supervised:

  • Winter Term 2 (January – April)

Is there a deadline by which the project must be completed?

  • Ongoing

Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite:

Completion of the Archival Core Courses.


  • ARST 573 – Archival Systems and the Profession
  • ARST 565 Administering Records Under Freedom of Information and Protection of Privacy Legislation

Applications will be assessed on a rolling basis.