Organization
BC Freedom of Information and Privacy Association (FIPA)
Email
fipa@fipa.bc.ca and employment@fipa.bc.ca
Address
Remote
Supervising Librarian/Archivist
Name: Alexandra Wieland
Day-to-day supervision Jason Woywada, Executive Director
Purpose of the project:
- FIPA is a non-partisan, non-profit society that was established in 1991 to promote and defend freedom of information and privacy rights in Canada.
- The Records Management Professional Experience is focused on ensuring that FIPA’s all-digital records are created, managed, retained, and disposed of in an effective and efficient manner.
Summary of activities required to carry out the project:
- Apply existing retention schedule to the last year of digital records.
- Including a backlog of event-based and selective retention records series that require manual review
- Researching and implementing Document Sets into FIPA’s EDRMS (SharePoint)
- Creating and validating metadata
- Update FIPA’s Minutes Book, a legal recordkeeping requirement.
- Review, revise and create documentation, policies, procedural guidelines and others.
- Other duties as assigned.
Preferred skills:
- Experience using Microsoft Suite – Word, Teams, SharePoint, WordPress, etc.
Expectations of the end result of the project, for both host and student:
- This position is 100% Remote. Hours can be flexible. Students will need to be available for a weekly meeting during work hours (Monday to Friday, 9 am to 5 pm).
- The Student will have the opportunity to:
- Lead a records management project for a small-sized association.
- Write and update workflows and policies as necessary.
- Be able to highlight their contribution to FIPA.
- Access continuing education through IAPP (CIPP-C, CIPP-E and CIPM training modules), InfoGovANZ (workshops), and other professional associations throughout their Professional Experience.
Time periods in which the project could be supervised:
- Winter Term 2 (January – April)
Is there a deadline by which the project must be completed?
- Ongoing
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite:
Required:
Completion of the Archival Core Courses.
Preferred:
- ARST 573 – Archival Systems and the Profession
- ARST 565 Administering Records Under Freedom of Information and Protection of Privacy Legislation
Applications will be assessed on a rolling basis.