ARST 596 – Fasken Martineau DuMoulin
Organization
Fasken Martineau DuMoulin
Address
2900-550 Burrard St
Vancouver, BC V6C 0A3
Canada
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Supervising Librarian/Archivist
Name: Marnie Bailey
Email: mbailey@fasken.com
Purpose of the project:
Fasken Martineau DuMoulin, at 135 years old, is one of the oldest law firms in Vancouver. We have documents and images going back to the beginning of our firm, which we would love to be able to access and use for firm events, marketing, and general internal use. We have had much of the print and all photos scanned and would like a proper, accessible, organized archive to be viewed and accessible to the firm
Summary of activities required to carry out the project:
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Review the scans of photo albums, loose photos, letters, letterhead, firm retreat documents, scripts from firm presentations, and other items alongside the originals to create metadata tags
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Group, organize, and tag the scanned items and advise on storage or destruction of the originals
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Provide a simple, accessible display / search in SharePoint (other options possible based on the suggestion of the student) to provide access to the firm
Expectations of the end result of the project, for both host and student:
Preservation of the firm’s history and heritage, accessible to all members of the firm
Time periods in which the project could be supervised:
- Winter Term 1 (September – December)
- Winter Term 2 (January – April)
Is there a deadline by which the project must be completed?
There is no deadline – we are happy to have this worked on for as many terms as necessary, as we realize how large the project is.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite:
Required:
Completion of the ARST core courses.
Recommended:
- ARST 535 Personal and Community Archives
- ARST 550 Management of AV, Non-Textual Archives
- ARST 556L Metadata
- ARST 556P Digital Images and Text Collections
Applications will be assessed on a rolling basis.
ARST 596 – City of Coquitlam Archives
Organization: City of Coquitlam Archives
Address
City of Coquitlam
3000 Guildford Way
Coquitlam, British Columbia V3B 7N2
Canada
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Supervising Librarian/Archivist
- Name: Jamie Sanford
- Email: jsanford@coquitlam.ca
- Phone: 604-927-3907
Purpose of the project:
The City of Coquitlam Archives is seeking a professional experience student to digitize (scan) and describe 35 mm strip negatives from the Tri-City News fonds. The project is a priority for the archives as the negatives are coming towards the end of their lifecycle.
Summary of activities required to carry out the project:
- Rehouse negative strips into archival enclosures
- Create item level descriptions for negatives
- Add descriptions into a CSV (spreadsheet) for uploading into Quest (archives database)
- Create preservation (TIFF) and access copies (JPEGS) of the negatives
Expectations of the end result of the project, for both host and student:
That a selection of negatives will have been digitized and described and will be online and accessible for all. The student will have learned the basics of digitization and how to use Epson10000Xl hardware and gained some experience of working in a municipal archives setting.
Time periods in which the project could be supervised:
- Winter Term 1 (September – December)
- Winter Term 2 (January – April)
Is there a deadline by which the project must be completed?
- No. It will be done in several phases.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite:
Required: ARST 515
Applications will be assessed on a rolling basis.
ARST 596 – University of British Columbia Archives
Organization
University of British Columbia Archives
Address
1961 East Mall
Vancouver, British Columbia V6T 1Z1
Canada
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Supervising Librarian/Archivist
Name: Alan Doyle
Email: alan.doyle@ubc.ca
Purpose of the project:
The project is a review of active records and archival material in the Department of Anthropology, including records of the former relationship and shared recordkeeping with the Department of Sociology.
Summary of activities required to carry out the project:
The project will involve consultation with various staff and faculty members, a survey of records, identification of archival material, as well as records that have met their retention requirements and should be destroyed. The student will make recommendations for how records are to be destroyed, retained, and archives, as appropriate.
Expectations of the end result of the project, for both host and student:
The end result, for the host, will be unit approved record keeping in compliance with UBC Record Schedules. In addition, the unit will have identified existing and future archival material and established a transfer protocol with the University Archives. Finally, the destruction of paper records that have met their retention requirements, and the potential off-site storage of long term records at Library PARC (if required).
The student will gain experience consulting with a diverse group of staff/faculty, will make professional recommendations on destruction and preservation steps, will identify silos and problems with record keeping, and will make a final presentation of their work to the Department Head and Administrator which will aid the unit in meeting compliance with the UBC Record Schedules.
Time periods in which the project could be supervised:
- Winter Term 1 (September – December)
- Summer Session, Term 1 (May – June)
- Summer Session, Term 2 (July – August)
Is there a deadline by which the project must be completed?
No deadline.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite:
Required:
Completion of the ARST core courses.
Applications will be assessed on a rolling basis.