Digital Scholarship Intern

Organization
Anglican Diocese of New Westminster

Address
1410 Nanton Ave
Vancouver, B.C.
V6H 2E2

Supervising Librarian/Archivist
Name: Charlotte Leonard (in office Wednesday to Friday, 8:30am to 4:30pm)
Email: cleonard@vancouver.anglican.ca

Purpose of the project:

The Archives of the Anglican Diocese of New Westminster (DNW) and the Ecclesiastical Province of British Columbia & Yukon (PSA) contain all the records of Diocesan parishes, clergy, committees, councils, etc., as well as those related to Provincial Synod, and the Diocese of Cariboo. The Archives are comprised of multimedia records including large collections of photographs, architectural records, audiovisual, and published materials. Over the years, the archives have gone through many changes and periods wherein key archival activities such as processing and description were not possible, such as during the Truth and Reconciliation Commission’s interrogation of the holdings. As such, there are many areas that need to be addressed and brought up to date.

These extensive holdings and growing backlog present challenges for the intellectual and physical control and continued access to the records. This project aims to confront these challenges by addressing key areas that need attention. Depending on the interests of the student, areas of project focus could include: 1.) migration of DNW data from various disparate inventories and databases into comprehensive finding aids; 2.) cross referencing and updating of architectural records inventory; 3.) Researching areas of duplication and redundancy in the records and weeding; 4.) Processing backlog.

Summary of activities required to carry out the project:

Regardless of project of choice, key tasks will include:

• Surveying available DNW inventories, databases, and finding aids and collecting information into one centralized location. Identifying categories and working to create file lists for existing series and sous-fonds.
• Creating RAD compliant finding aids.
• Arrangement and description of multimedia records.
• Working with archivist to determine archival value and carrying out destruction of records where appropriate.

Expectations of the end result of the project, for both host and student:

The student can expect to gain experience in key archival skills such as arrangement and description, processing, weeding, accessioning, and data migration. The deliverables will be new and/or updated finding aids and proper housing of archival materials, where necessary.

The Diocese would benefit greatly from the increased findability and intellectual and physical order that this project would facilitate.

Time periods in which the project could be supervised:

• Summer Session, Term 1 (May – June)
• Summer Session, Term 2 (July – August)
• Winter Term 1 (September – December)

Is there a deadline by which the project must be completed?

No, the project will be ongoing.

Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite:

ARST core courses.

Applications will be assessed on a rolling basis.

Organization
Isaac Waldman Jewish Library

Address
2nd floor, Jewish Community Centre of Greater Vancouver
950 West 41st Ave.
Vancouver, BC V5Z 2N7
Canada
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Supervising Librarian/Archivist
Name: Samuel Elkind
Email: sam@jccgv.bc.ca

Purpose of the project:

Hebrew Language Collection Development.

Summary of activities required to carry out the project:

• Assessing the current Hebrew language collection (ability to read Hebrew not required)
• Creation of a gaps list
• Research of possible titles and purchase options
• Recommended purchase list
• Occasional re-shelving and information desk assistance

Expectations of the end result of the project, for both host and student:

The student will work with the team to produce a useable collection development plan for a special collection within the Isaac Waldman Library, with guidance from the Head Librarian. They will come away with complete documentation of their work, suitable for inclusion in their portfolio, including the final plan and budgetary feedback.

The host (Isaac Waldman Library) will, in turn, be able to use that plan without having to spend 120 hours researching for it.

Time periods in which the project could be supervised:

• Winter Term 2 (January – April)
• Summer Session, Term 1 (May – June)
• Summer Session, Term 2 (July – August)

Is there a deadline by which the project must be completed?

August 30, 2025

Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite:

• LIBR 580 is a required pre- or co-requisite.

Applications will be assessed on a rolling basis.

Organization
BCIT Archives

Address
3700 Willingdon Avenue
SE14 Rm 142
Burnaby, BC V5G 3H2
Canada
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Supervising Librarian/Archivist
Name: Cindy McLellan
Email: cmclellan13@bcit.ca

Purpose of the project:

Appraisal of BCIT Campus Planning and Facilities records. Part of a larger records management project, the student would have the opportunity to recommend destruction or retention for ~150 boxes of records and possibly extrapolate process for the ~400 more still in offsite storage.

Summary of activities required to carry out the project:

Making decisions using the BCIT Records Management retention schedule, looking at the records to decide if they have been classified properly, and recommending how to proceed in a report. Some lifting of boxes will be required. This is an onsite project. There may a couple of days of work from home near the end of the project.

If time allows some rehousing, arrangement and description of records of long term value from the project.

Expectations of the end result of the project, for both host and student:

The student will gain valuable RM/Archives experience in a real world setting.

The host will have a better understanding of the BCIT Campus Planning and Facilities records currently stored offsite and marked as Archives.

Time periods in which the project could be supervised:

• Winter Term 1 (September – December)
• Summer Session, Term 1 (May – June)

Is there a deadline by which the project must be completed?

No deadline.

Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite:

Co-requisites:

• ARST 520 Selection and Acquisition of Archival Documents
• ARST 545 Advanced Arrangement and Description of Archival Documents

Applications will be assessed on a rolling basis.

Organization
BCIT Library

Address
3700 Willingdon Avenue
Burnaby, British Columbia V5G 3H2
Canada
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Supervising Librarian/Archivist
Name: Cynthia McLellan
Email: cmclellan13@bcit.ca

Purpose of the project:

To enhance and update the Scholars Portal of the BCIT Institutional Repository. Collect missing faculty information, update the database and promote the Institutional Repository around BCIT campuses. Work with the Institutional Repository Librarian to elevate the profile of the IR. Spring 2025 the IR is being migrated to a new platform, after that the focus will switch to promotion.

Summary of activities required to carry out the project:

Meeting with faculty, collecting data and headshots, creating promotional material, presenting at department meetings and other events around campus, and data entry. This work experience will require being at the BCIT Burnaby campus most of the time. Some travel to satellite campuses may be required. Work from home may be arranged for certain portions of the work experience.

Expectations of the end result of the project, for both host and student:

The student will gain experience working with faculty and with Islandora 2. They may have an opportunity to create and present promotional material. There will be opportunities to participate in department meetings and discussions.

The BCIT Institutional Repository will have a strengthened relationship with faculty and staff who publish regularly and an up to date and enhanced version of the Scholar’s Portal.

Time periods in which the project could be supervised:

• Winter Term 2 (January – April)
• Summer Session, Term 1 (May – June)

Is there a deadline by which the project must be completed?

December 2025

Applications will be assessed on a rolling basis.