LIBR/ARST 596 – BC Non-Profit Housing Association


BC Non-Profit Housing Association


220-1651 Commercial Drive
Vancouver, BC V5L3Y3
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Supervising Librarian/Archivist
Name: Jackie Kanyuk
Phone: (236) 521-0619

Purpose of the project:

Please note: we have no Supervising Librarian or Archivist at BCNPHA and would need a faculty member to co-supervise.

The purpose of this project is to create a cataloguing protocol and reorganization of an electronic file structure, removing duplications and improving navigation for overall efficiency and easier access to a team who delivers energy coaching to non-profit housing providers.

Background: The Asset Management Department at the BC Non-Profit Housing Association undertakes energy coaching, capital planning and rebate wayfinding for non-profit housing providers. Currently the department uses a basic file structure in a cloud-based data sharing system (MS One Drive), but without formal filing protocol or guidelines, navigation difficulties slow down team workflows overall.

Summary of activities required to carry out the project:

We envision:

1. Information gathering phase
Purpose: to become familiar with current file use, challenges, priorities, etc.
Possible activities include:
a) 1-2 facilitated workshops with our team of Managers and Building Energy Specialists
b) and/or survey development and collection via MS Forms

2. Analysis and report-back
Purpose: to synthesize feedback in the information gathering phase, identify gaps and opportunities
a) Presentation to reflect back challenges heard and to propose filing protocol and reorg approach

3. Working Group
Purpose – to recruit a smaller group to directly support the operationalization of the filing protocol and reorganization
a) A series of working meetings where staff discuss and test the filing protocol and reorganization

4. Final Presentation
Purpose – to provide a working structure for the team to work with and maintain
a) A presentation of a trial layout of optimized folders and subfolders, with accompanying filing protocol and/or guidelines
b) A written summary of recommendations to maintain the new system, with suggested timelines and milestones

Expectations of the end result of the project, for both host and student:

We expect the student to have a complete project for their portfolio, with experience taking a client from start to finish on problem solving, scope development, and delivery of a filing protocol system development.

BCNPHA expects to:

  • Have a clear pathway to creating and maintaining an improved filing protocol for overall improved navigation
  • Be able to provide a solid reference for the student’s future employment opportunities.
  • Create a feature article for our quarterly magazine to promote both the UBC program and the student’s achievements.

Time periods in which the project could be supervised:

  • Winter Term 1 (September – December)
  • Summer Session, Term 1 (May – June)

Is there a deadline by which the project must be completed?

  • No; preferable to complete by year end.

Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite:

  • Management of Current Records, ARST 516 2022 W Credits: 3

Applications will be assessed on a rolling basis.