ARST 556E (3) Records Systems in the Digital Environment [cross-listed with LIBR 514G]

Offered on an irregular basis

PREREQUISITES:

MAS and Dual Students: completion of the MAS core courses

MLIS students: LIBR 516 and completion of the MLIS Core courses (MLIS students should enrol in LIBR 514G)

GOAL: The goal of the course is to provide students with a clear conceptual framework and a sound methodology for analyzing, developing and evaluating digital records system, referring to the main national and international standards, best practices and projects relevant in this area.

OBJECTIVES:

Upon completion of the course, students will:

  • have reached a deeper understanding of the main theoretical concepts about record-creation, record-making and record-preservation in the context of a digital environment
  • have gained an increased awareness of the risks to records posed by the digital environment
  • have gained a more robust  ability in handling models and methodologies related to the design of records systems
  • be able to analyze, evaluate and compare digital record-making, record-keeping and records preservation systems
  • be able to define a roadmap for designing and developing a record-making, a record-keeping and a record preservation system
  • be familiar with recent and current standards, research and literature on electronic record management systems (ERMS)
  • be able to discuss and demonstrate understanding of the course topics listed below.

CONTENT:

  • Records, organizations and records management: principles to respect in the digital environment
  • Functional requirements for electronic records management systems (ERMS)

Among others issues, this topic will address:

  • the role of the digital register (protocol) as a certification tool
  • the role of the digital signature as an authenticity tool
  • the role of classification as an identification, organization, authentication and retrieval tool in the digital environment
  • managing specific types of digital records (e.g. e-mail, databases) within EDMS
  • models and methodologies for managing electronic records throughout their life cycle
  • metadata for managing electronic records throughout their life cycle
  • national and international standard impacting on electronic records management
  • relevant projects and best practices in managing electronic records
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