ARST 596 – North Shore Rescue Archives
Organization
North Shore Rescue Archives
Address
#201 3151 Connaught Crescent
North Vancouver, BC V7R 4X6
Canada
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Supervising Librarian/Archivist
Name: Rebecca Pasch
Email: paschr@monova.ca
Purpose of the project:
The tasks to be undertaken during this placement will provide the UBC iSchool student with a meaningful real-world learning opportunity. The North Shore Rescue History Project team of volunteers is currently developing a comprehensive archive for a large collection of digital and physical artifacts. These will showcase the team’s interesting and impactful 60-year history. Included are archival photos, team records, original video footage of searches, media coverage over the years, oral interviews, social media postings, memorabilia, gear and equipment etc.
A detailed NSR Archives Index (Word) has proven to be a valuable reference tool that facilitates the management of our growing collection – now being loaded onto a set of Excel spreadsheets on a NSR Google Drive account.
The project is well underway with a large collection of content recently sourced and documented over the last two years. These artifacts are now being digitally and physically managed through an interim approach that has been guided by the Archives of North Vancouver and the Archives Association of BC.
Summary of activities required to carry out the project:
- Reviewing/critiquing the Archival Index system already developed. (10%)
- Reviewing and refining the current entries for maximum clarity, consistency and ease of research
use (while keeping next phase project requirements top-of-mind while undertaking these tasks),
(75%) and - Making policy and procedures recommendations for the next phase of Archives Index refinement,
collection management (Archival software purchase) and preferred ongoing development
approaches. (15%)
These are high-level objectives. A PD Project Plan with detailed task list (tied to policy questions) will be
prepared – and reviewed/modified if necessary — with the student before commencement.
Expectations of the end result of the project, for both host and student:
- an itemized critique of the new NSR Archives Index developed over the last two years
- recommendations for refinement relating to the existing arrangement and description protocols
- detailed assessment and refinement of first phase Index contents (10 major categories; approximately 50 sub-categories; approximately 3600 items)
- recommendations and initial draft of policy and procedures manual for development going forward
(recommendations to include optimal archival management software for this size of Archives)
This timely work will set this volunteer-run Archives up for a second professionally guided phase of development.
Time periods in which the project could be supervised:
- Winter Term 1 (September – December)
- Winter Term 2 (January – April)
Is there a deadline by which the project must be completed?
Ideally before December 2025; April 2026 is possible.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite:
- ARST 515 Arrangement and Description of Archives
Applications will be assessed on a rolling basis.
ART 596 – Fasken Martineau DuMoulin
Organization
Fasken Martineau DuMoulin
Address
2900-550 Burrard St
Vancouver, BC V6C 0A3
Canada
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Supervising Librarian/Archivist
Name: Marnie Bailey
Email: mbailey@fasken.com
Purpose of the project:
Fasken Martineau DuMoulin, at 135 years old, is one of the oldest law firms in Vancouver. We have documents and images going back to the beginning of our firm, which we would love to be able to access and use for firm events, marketing, and general internal use. We have had much of the print and all photos scanned and would like a proper, accessible, organized archive to be viewed and accessible to the firm.
Summary of activities required to carry out the project:
- Review the scans of photo albums, loose photos, letters, letterhead, firm retreat documents, scripts from firm presentations, and other items alongside the originals to create metadata tags
- Group, organize, and tag the scanned items and advise on storage or destruction of the originals
- Provide a simple, accessible display / search in SharePoint (other options possible based on the suggestion of the student) to provide access to the firm
Expectations of the end result of the project, for both host and student:
Preservation of the firm’s history and heritage, accessible to all members of the firm.
Time periods in which the project could be supervised:
- Winter Term 1 (September – December)
- Winter Term 2 (January – April)
Is there a deadline by which the project must be completed?
No deadline.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite:
- ARST 500 Information Technology & Archives
- ARST 515 Arrangement and Description of Archives
- ARST 535 Personal and Community Archives
- ARST 550 Management of Audiovisual and Non-Textual Archives
- ARST 556L Metadata
- ARST 556P Digital Images & Text Collections
Applications will be assessed on a rolling basis.
Volunteer opportunity: Babytime at Wesbrook Community Centre
Dr. Tess Prendergast is inviting expressions of interest to participate in the delivery of babytime programs this fall at Wesbrook Community Centre.
The program runs on Thursday mornings beginning in September. Students need to arrive at 9:30am to help set up – the program runs from 10:00am to 11:00am (with clean-up happening at 10:50am) so the team is usually done very shortly after 11am. Team programming will start on Thursday September 25.
Four students will be selected and will work in teams of two, each attending up to four or five times. Dr. Prendergast will mentor each team in developing and delivering the program with lots of support. Students will first have a chance to observe Dr. Prendergast running the program, then begin to participate alongside. Students will eventually run the program themselves, taking turns to lead during the session.
- Priority will be given to students who have already taken LIBR 527 and/or LIBR 576.
- This opportunity is best suited to students pursuing careers in public libraries and have a strong interest in children’s library services.
- If Dr. Prendergast cannot accommodate you this term, there will be another opportunity in the January-April term, also on Thursday mornings.
Please email Dr. Prendergast by September 5th 2025 at tess.prendergast@ubc.ca to express your interest and suitability and to verify your availability on Thursday mornings this term.
Please note: While this is an unpaid volunteer role, it is a great opportunity to develop programming skills in a supportive environment.
Teams will be compiled once the four students have been selected.